Some Possible “Officers”
Here are some typical jobs that your group might need done, whether or not you choose to create an “office” for them. When the group starts small, some of these might be the same people. But when things get big enough, there should be a different person for each one, or even two (co-coordinators). Don’t let a single person take all the responsibility; that makes burnout more likely, and it denies others the chance to take responsibility.

Organizer—maintains a list of active projects and their coordinators. S/he tries to make sure these projects are making progress, maintains contact with the coordinators, asks them to give updates at upcoming meetings, finds new coordinators if old ones drop out, etc. S/he’s like a coordinator for the whole group, and takes responsibility for making sure the group’s goals are being met, that the overall group dynamics are good, new people aren’t being alienated, etc. Of course, the more every member of the group takes responsibility for these things, the better.

Project coordinator—each project needs someone to call people together to work on it, and act as a contact for people who want to get involved. The person might also give updates at meetings, and act as a spokesperson for that project (although it’s good to share these jobs with others who are involved, so they can learn to speak and deal with the press.)

Spokesperson—although as many people as possible should get a chance at publicity, it might be good to have a spokesperson for the group as a whole. S/he can announce major events and accomplishments and comment on the group’s overall activities.

Facilitator—makes sure the meetings run well, and monitors group dynamics. We suggest this should rotate, with someone different each time. For larger meetings, you might want to use co-facilitators.

Secretary—takes notes at meetings, and maintains an archive of what the group does. This might also be the logical person to edit thegroup’s newsletter, manage the group’s website or email list.

Treasurer—helps prepare the budget and ensures that the group doesn’t overspend. Handles the logistics of reimbursing members. And reminds your group and members to pay SEAC dues =)